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Cobbitty Village Market Day Committee Incorporated

P.O. Box 50 Cobbitty NSW 2570
Phone: 0438 512 728
www.cobbittymarkets.com.au
ABN: 82194635450

TRADING TERMS

HOURS OF OPERATION

1^st Saturday of each month except Jan & Feb. Gates open 6.00am and lock 2.30pm. Casual/new stallholders to arrive 7am.

No car/vehicle movement is permitted within stall areas from 8am to 1.15pm.

TRADING HOURS

8.00am to 1.00pm – School bell will ring to signal close of trading. 2nd bell will ring at 1.15pm.

Stalls not to be dismantled and stallholders not to leave before 1.00pm without permission from the Committee.

CAR/VEHICLE RESTRICTIONS

No car/vehicle movement is permitted within stall areas from 8am to 1.15pm: this is very important for public safety and our market insurance. Stallholders ignoring this rule or moving barriers without permission will have their sites cancelled.

Site access: All stallholders are requested to show consideration to others for vehicle access to sites for packing/unpacking. Please only park near your site as briefly as possible for dropping off and picking up goods, and do not bring your car into the market place at the end of trading until your stall is packed up ready for loading. Please work together with your neighbors to facilitate good relations and efficiency for all. If the Committee is asked to intervene about traffic issues, stallholders deemed as inconsiderate may have their sites cancelled.

Stallholder parking: is available in the back paddock and on Cobbitty Road (except in signposted “No Stopping” areas, where normal road rules and penalties apply). No parking is permitted within the stall areas (unless approved by the Committee) or in the staff car park. Disabled parking is available for eligible stallholders and visitors near the tennis courts.

Queuing for 6am gate opening: please ensure you look for, and join the back of the queue waiting to enter the school grounds if you arrive before or just on 6am. All cars must obey road rules, including no stopping where indicated and around the pedestrian crossing in front of the school. Cobbitty Road is a busy thoroughfare for trucks and cars, and blocking the flow of traffic is illegal and dangerous. If you arrive from the western/Werombi Road end of Cobbitty Road, you must drive through to join the end of the main queue coming from the other direction OR park legally on the side of the road until the main queue has finished entering the school grounds. If you are entering by one of the two smaller gates, you also need to wait until the queue clears, whether or not the gate opens before then. Everyone’s co-operation, courtesy, and compliance is essential.

STALL PRODUCTS

Goods offered for sale must not vary from those originally approved for each stallholder. Applications to extend/alter the product range must be submitted in writing to the Committee, and will be assessed at the next Committee meeting. Although we try to limit similar goods and ensure a wide product range throughout the market, no stallholder has exclusive rights to sell any particular goods. Permission to offer any goods for sale at the market remains at the discretion of the Committee.

STALL OWNERSHIP CHANGE

If a stallholder intends to sell his/her business and the new owner wishes to continue trading at the Cobbitty Village Market, the current stallholder must notify the Committee in writing. The prospective new owner is required to fill out a New Application Form and submit it to the Committee for approval. The Committee does not guarantee there will be approval.

STALL RENT:

Standard stall rent is currently $50 for a 3x3m site, $90 for a double site, and $70 for 3x3m casual site (casual sites are only available at the Committee’s discretion). Limited alternate -sized stalls are available at proportional rent. Electricity is available for limited sites at $10 extra. NEW STALLHOLDERS pay casual rates of $70 for a standard 3x3m site for three consecutive markets before becoming eligible for a permanent standard site at $50 when one is available. The committee will come around to your stall during the day’s trading to collect the rent. Please have the correct money ready for collection.

Stallholders must pay for their sites even when unable to attend with the exception of illness as per the following table. This encourages all stallholders to attend regularly and keeps the market reliable and full of variety. Please advise, with at least one month’s notice whenever possible, if you will be away for a market so we can potentially fill your site and keep the market full.

Absent – ILLNESS
ABSENT		SAME SITE RETAINED		PAYMENT
1-3 months		Yes if Committee kept informed		No with Dr’s certificate
		No if > 1 month absence without contact		Yes without Dr’s certificate
4-12 months		No*		No with Dr’s certificate
				Yes without Dr’s certificate
> 12 months		No		Stallholder must reapply
* May be retained at		Committee discretion
Absent – NOTICE GIVEN (Reasons other than Illness)

ABSENT		SAME SITE RETAINED		PAYMENT
1-2 months		Yes		Required
3 months		Yes if paid in advance		Required
> 3 months		No		Stallholder must reapply

Absent – NO NOTICE GIVEN (Reasons other than Illness)

ABSENT		SAME SITE RETAINED		PAYMENT
1 month		At discretion of Committee		Required
2 months		No		Required
> 2 months		No		Stallholder must reapply

RAIN:

In the rare case of extensive rain, a decision will be made to cancel a market on the Thursday evening prior to a market, which allows stallholders making/purchasing perishable items to plan sufficiently. Even despite heavy rain on the Friday or Saturday morning, the market will continue if it has not been cancelled by Thursday evening except in the case of dangerous conditions. A message will be placed on the market phone and website to clearly indicate if a market is cancelled. Please remember, Cobbitty doesn’t receive the same rainfall as Sydney or coastal areas, and will often be dry or minimally affected despite heavy coastal rain. Do not assume a market will automatically be cancelled in wet weather. Normal stall fees will apply if the market is held, whether or not you decide to attend, and irrespective of the weather on the day.

RUBBISH:

Garbage bins are provided at our expense for the use of market visitors, and are not for disposal of waste materials associated with stalls: any such rubbish, including cigarette butts and tea bags, must be removed by stallholders. Stallholders inappropriately disposing of rubbish will be fined $50.00, which will be given to Cobbitty Scouts who pay for rubbish disposal.

INSURANCE:

The Committee is not responsible for stallholder’s public liability or stock, and it is strongly recommended that stallholders carry their own insurance cover.

Please be aware that all trading terms are at the discretion of the Cobbitty Markets Committee and subject to change without notice.

Remember, all proceeds from the market go to charity, and all Committee Members are volunteers working hard to keep the market busy, enticing, vibrant and successful! Please work with us to this end. We welcome any ideas for potential improvements! We request any complaints be placed in writing so we can deal fairly with issues and because market days are very busy for us. The Committee meets once a month between markets and carries out many on-going tasks between and on market days to ensure a sustainable market.